A Comprehensive Guide to Joomla Article Creation and Editing

Managing a Joomla website have increasingly become a challenge for new users and even experienced Joomla users. We have encouraged our users to be able to take responsibility for their websites, edit and manage their websites by themselves. In this post, you will learn all you need to know to manage your own Joomla articles, add a new article to your Joomla website, edit an existing article, set an article to publish on a later date, publish and disable an article, delete an article and clear your trash list.

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Articles Creation and Editing Guide

How to Add Articles to a Joomla Website

Follow this guide to add a new article to your Joomla website

  1. Login to your Joomla administrator backend
  2. Enter the required credentials - username and password
  3. From the top menu, navigate to content > articles > add new article
  4. Alternatively, click on Articles from the left content menu and view the list of articles
  5. Click on "new" to add new article
  6. Enter page title and content
  7. Add image to your article by clicking image and links, then locate your image and upload. Select image and add.
  8. Select article category to define where your article will display
  9. Save your work and you are done.

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There are a few more tricks you need to understand in content editing.

Increasing your font size: There had been an issue with editing fonts in most websites. Dealing with font sizes for your website can be achieved in template parameters. However, for this post, we are concerned with editing text in articles. I will recommend that you begin by editing the text editor plugin. Go to Plugins > TinyMCE and change the functionality from Advanced to Extended. That will enable such functionalities like text color, font size, and background colors. It comes with lots of functionalities. 

Adding the Read More Button: In Joomla 3.5 and above, the read more button is within the top tool bar. In earlier versions, this can be found at the bottom of the page. To add the read more button, click on the position where you want the read more link to be placed and click the read more icon, you will see a red line indicating the position where the read more had been inserted.

Adding an Image: There are two major ways to add an image in Joomla. The first and preferable way is to click on “images and Links” on the sub-menu bar. This is suitable when you want the image to be placed around the article header position and you want a single article in the introductory section and in the article header position. This method will not allow you to place articles within the article body in any desirable position.

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To add an article in the article body and be able to place multiple articles in the body of a Joomla article, place your cursor at the position you will want the image to be placed, from within the text editor icons, you will locate “image”. Click on image within the editor region and locate your desired image within the media folder. Select your desired image and chose your alignment. Insert the image and save.

Using The Options: From the sub-menu bar, you will find the options menu. The options will allow you to choose whether to include the article published date, author category, email link, print icon, article view hits and several other features in your article. You can select your preferred options for your Joomla article and save. That will determine whether you will have icons like email and print, author and article created date appear on your website.

Publishing: The publishing tab is used to set the publishing date – both or the day to start publishing and the date to end publishing. If you have no reason to set these dates, then simply leave it vacant and Joomla will set it automatically once you save your article.

Setting the Category: You can have articles categorized to focus different areas. For instance, in a news website, you can have categories like sports, opinion, politics and interviews. You will set your articles to different categories depending on the article. To do this, just check on the right sidebar in your article admin area and you will find the category link with a drop down arrow. Set the article to any chosen category of your choice and save.

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Access Level: Access levels allow you to define who can view an article on the frontend. There are articles you can reserve for only registered members, you can define these access levels. To do this, check the right side bar column and under “access”, select and define your access level.

Status: The status sets the article to published, unpublished, trashed or archived. Basically, you will be more concerned with published and unpublished articles which essentially will define whether or not an article will be available to frontend users. If an article is set to archived, it will still be available to frontend users. Articles that are set to unpublished or thrashed status will not be visible from the frontend.

Inserting Tables: You can insert tables into your Joomla website from the article text area. Simply click on table. To insert a new table with defined column and rows, choose your preferred option. You can also create a row or column and add rows and columns to an existing table. All these can be achieved from the article text area using the table drop down button.

Formatting: Text formatting allows you to make bold texts, italicize, apply strokes, underscores, superscript, and subscript, apply HI texts, H2, H3, H4, H5, and H6 texts to your Joomla article. It also allows the use of blocks, blockquotes, upper case, inline and codes in your Joomla article. The formatting tool truly have a wide range of applications for a Joomla article.

Insert: The insert button is used to insert special characters, signs, insert image and hyperlink to your Joomla article.

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Edit Button: The edit button is used to copy, paste and cut texts from the Joomla article area. There are no special functions outside these associated with the edit tab.

Saving the article: There are four options for saving a Joomla article. There is the save button. This allows you to save your work and not leave the article editing area, that is, it does not close the work area for editing your Joomla article. The save and close option returns you to the article manager after an article is saved. The article manager will present you with a full list of all the articles you have created in your Joomla website. The save and new option will create a new blank page for you to create a new article. It saves the article you have created or edited and opens a fresh and new page for you to begin creating of a fresh and new article. The last save option is the save and copy option. This will save your article and create a fresh copy of it with same header and content. It duplicates the article you have just saved and adds (2) to it to create a differentiation.

1. How to Add Videos in K2

Videos are a powerful feature, especially if you use them as an addition to the content in a Joomla! article. They allow you to hold the interest of your users for much more time than typical “reading” content. There are tons of things (for example, hints and tips) that can be explained clearly and easily in a short 3 minute video captured with your smartphone versus a 1500 words post.

Of course as a result they will increase the average total visit time on the website (statistics), because people have to watch “all” of the video, which take longer than reading. You can upload nearly any type of video or audio content and display them on your website, coming either directly from your server or from a remote server.  In this article, we will share how to easily embed third-party videos in Joomla! articles and/or K2 items.

How to Easily Insert/Embed Videos in a Joomla! article

There are many different method to insert video into an article; some request only a few steps, while some others might be too difficult for your clients. If you have ever copied the embed code for a video, such as those provided by YouTube, and tried to paste it into your Joomla! post, you may have found that your video does not even show up in your content.  So what method, or rather, solution should you use?  There is no one right answer, but so far in this regard Joomla! 3.x is not as effective as WordPress, but … there are few options:

    Use JCE editor together with Media Manager plugin (commercial).

    Use Allvideos plugin (joomlaworks.gr) – This plugin allows you to playback almost any video/audio filetype directly from your server or a remote server, giving you the competitive edge when it comes to rich media content. All you have to do is install plugin, configure and use a simple shortcode to embed videos. For example, if you wish to include a YouTube video into an article, you will surround the ‘video id’ in tags, such as {youtube}video id here{/youtube} (the ‘video id’ of a YouTube video comes right after the ?v= in the URL for the video) – try this one: {youtube}vxynmEwdVTU{/youtube}.

    If you only need YouTube movies you can use the YouTube Embedder plugin (ostraining.com) –  after it’s enabled this plugin is the easiest way to add YouTube movies. All you need to do is add the URL of the video into your articles. On this same site you’ll also find a plugin for Joomla 2.5 and 3.x that allows you to embed Vimeo videos into your site.
    You can also disable TinyMCE editor and set No editor or CodeMirrow for your user, then disable the text filtering for your Super Admin in Article Manager –> “Options” icon in the upper right corner –> Select the “Text Filters” tab in the options popup window –> Select as “Filter Type” for you as Super User “No Filtering” and Save changes. Now you can paste video embed code directly into the body of the content area – but we suggest to use a plugin to embed the videos properly for all other users.

In this JED Video Players category you will find more Joomla! extensions which offer simple video embedding options.
How to Embed Videos in a K2 item easily

Adding videos into K2 items is very easy because K2 offers a Media tab during K2 item editing which allows you to add YouTube/Video code. The first step is of course to upload your video to a video sharing site, and get the embed code that they supply to you. Just paste the code you copied from the YouTube Embed text box into the Embed box on your K2 “Media” tab. Don’t forget to give your video a title by entering text in the Title text box of the Media caption form field. Now click Save – your video should be published on your site in most cases under the main content from K2 item.

Use the embed code from the video site

But if you want to use the full video features of K2 – install and use AllVideos plugin from JoomlaWorks.

If you don’t want to miss out the traffic from YouTube users – we recommend that you pick a third party site such as YouTube, Vimeo etc to upload your videos.


2. How to translate the K2 component

If English is not your native language you probably want to use the K2 component in another language(s), for example: German, Italian, Dutch, Greek, Japanese or Vietnamese. The translation installation will help you manage K2 items, K2 categories, settings options and of course should translate all phrases from the front-end which are available to the authors of the editorial team and your regular users.

Note: On the project website ( getk2.org/extend/translations ) there is a list of all the available language packs (currently 78) for the latest version of K2. The language packs are fully compatible for installation in Joomla! versions 1.5 to 3.x. These language packs are updated every 12 hours from the K2 project workspace on Transifex.net. Some projects may not always be complete, that’s why I suggest that you check the status first.
How to translate your K2 component and K2 modules – step by step guide

    Download the language package from the project website (the link is above).
    In the Joomla! Language Manager check if you have the related Joomla! language pack installed. If not, please install it.

    List of installed languages in Joomla 3.x

    List of installed languages in Joomla 3.x
    In your Joomla admin panel go to Extensions -> Install.
    Click on Browse, then navigate to the directory where you saved the language pack on your computer. Double-click on it and click Upload & Install.

    Installation of k2 translation

    Installation of k2 translation
    Now if you change the language from English to your own, you should see the translated K2 component.

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